Project expense management
Timastra Expenses
Track project funds from release to reconciliation, with receipts, approvals, and reporting in one workspace.
Project managers and finance teams
Follow project funds from advance to reconciliation.
Product accessAsk about access
Use the Expenses app for project funds, fictional expenses and independent approval.
No account needed · sample data · private two-hour workspace
Inside Timastra Expenses
Screenshots use sample data. Select an image to see it at full size.
See every accountable fund
Track each deposit's received and used funds, overall utilization and recent liquidations.
Keep project budgets visible
Compare approved budgets with actual spending and see which projects are over budget.
Who it is for
Project administrators, managers, engineers and auditors handling project funds and expenses.
What it does
- Project funds and balances
- Receipts and approval workflows
- Audit history and Excel reports
Track project funds, reconcile receipts and expenses, support approvals and audits, generate reports, and manage workspace access and billing.
Before you start
Where you will work
Use the hosted web app with an internet connection and an organization account. Assign the people who record expenses and those who independently approve them.
Prepare your records
Prepare projects, opening fund balances, suppliers and receipts. Add records through the project and expense workflows; confirm any bulk migration with Timastra. Excel reporting is an export capability, not a promise of spreadsheet import.
Your first steps
- Create your workspace and assign project roles.
- Set up a project, its funds and the staff responsible for it.
- Record a sample expense, review approval and reconcile the balance before using live project records.
See a workflow in action
Follow a project advance through a sample expense.
- Open a sample project and review its funds and spending.
- Record a fictional expense using the project's available workflow.
- Review the updated balance and export a sample report.
Use this workflow to assess fit, then review the plan, access terms and onboarding for your team.
Use the Expenses app for project funds, fictional expenses and independent approval.
Choose sample data or start from scratch. No account needed. Private workspace, two-hour expiry, reset at any time.
Compare plans
Timastra Expenses pricing
Monthly billing only. No annual commitment. Contact us to confirm access and the total price before payment.
Standard plan
Starter
US$29per workspace / month
USD · tax depends on your country
Plan includes
One business · up to 5 team members
- Up to 25 active projects
- Project funds, receipts, approvals and reconciliation reports
- 5 GiB of receipt storage (about 5.37 GB)
Growing teams
Growth
US$79per workspace / month
USD · tax depends on your country
Everything in Starter, plus:
One business · up to 25 team members
- Up to 250 active projects
- 50 GiB of receipt storage
Monthly subscription. Confirm onboarding availability before payment.
Large organizations
Enterprise
US$199per workspace / month
USD · tax depends on your country
Everything in Growth, plus:
One business · up to 250 team members
- Up to 5,000 active projects
- 500 GiB of receipt storage
Contact us before purchase if you need capacity beyond this plan.
What to know before choosing
The plan covers project expense records. Transfers, reimbursements, tax filing, bookkeeping and paid receipt processing are separate services.
Need more capacity? Discuss larger capacity and agree on a supported allowance before exceeding a limit. We do not charge automatic overage fees. Each product has its own plan.
Delivery and access
Your order includes a hosted workspace, sign-in instructions and an emailed receipt. The order summary confirms activation timing after payment.
Prices use the currency shown. Depending on your country, tax is added at checkout (for example, US sales tax) or already included (for example, UK and EU VAT). Your order summary confirms the total, including taxes and additional fees. Your bank may charge for currency conversion.
Your order summary identifies the seller and confirms availability in your country.
Compare plans and access options Read pricing, cancellation and refund details
Questions about Timastra Expenses
How do we reconcile project advances and receipts?
Expenses tracks project funds from release to reconciliation, keeping receipt files, approval decisions, balances and audit history together. Project managers and finance teams can review the records and produce Excel reports.
What should we prepare for a project expense demo?
Use a fictional project with an opening balance, a fund release and a few redacted receipts. Describe who records expenses, who approves them and how reconciliation works today. Confirm migration requirements before sharing live financial records.
Does Expenses transfer funds or reimburse staff?
No. Funds and balances in Expenses are records, not money held by Timastra. The software subscription does not include bank transfers, a reimbursement service or professional accounting services.
Handling receipts and reports
Upload only receipts you are authorized to process and limit access to the people who need them. Leave out unnecessary personal information. Reports support recordkeeping and review; they do not replace professional accounting advice.
Software and service scope
This is a software subscription for project expense records and reconciliation. Tracked funds and balances are records, not money held by Timastra. No bank transfers, reimbursement service or professional accounting service is included.